Administration Officer

• Permanent, full-time role
• Work alongside a passionate professional team in a supportive team culture!
• Career development opportunities

Play a crucial role in the day-to-day and long-term success of our New Plymouth and Waitara sites by supporting the teams to deliver high-quality service to our clients.

About the role | Mo te tunga:

We're looking for a highly organised and proactive Administrator to deliver quality, comprehensive administration services that enable managers and colleagues to fulfil their roles with increased efficiency and effectiveness.

As an Administrator, you'll be the backbone of site operations-ensuring everything runs smoothly behind the scenes. From coordinating meetings and managing supplies to supporting recruitment and maintaining accurate records, your work will directly contribute to a safe, efficient, and client-focused environment.

You'll engage with a wide range of stakeholders and play a key role in enabling our teams to deliver exceptional service.

Key responsibilities include:

• Coordinating meetings, travel, and events
• Managing office supplies, equipment maintenance, and premises repairs
• Administering correspondence, documentation, and secure file storage
• Supporting recruitment processes and privacy/OIA requests
• Processing invoices, expense claims, and payroll entries
• Managing MSD fleet bookings, servicing, and compliance
• Maintaining accurate client records and business systems
• Building collaborative relationships with internal and external stakeholders

This role will cover both our New Plymouth and Waitara Offices.

What you bring | Ou pumanawatanga:

• Proven experience in administration services, ideally within a large organisation
• Proficiency in Microsoft Office Suite and business systems
• Strong time management and attention to detail
• Flexibility, resilience, and sound judgement
• Excellent communication and interpersonal skills
• A collaborative mindset and commitment to sharing knowledge
• Respect for diversity and a contribution to an inclusive workplace

Position Description | He Whakaahuatanga Tunga:

To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.

All applications must be made online. If this is not possible or if you have any queries, please contact us at jobs@msd.govt.nz

Internal MSD Employees - please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.

About us | Mo matou:

The Ministry of Social Development is a people-centred organisation. We're in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.

We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whanau and communities.

Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.

Joining us | Ko te hono mai:

Joining MSD means being part of a whanau that celebrates the diversity each individual represents.

We show manaaki, we care about the wellbeing and success of people and want everyone to thrive and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity.

If you have any support or accessibility requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.