- Work anywhere in New Zealand
- Permanent, Full-time
About the Role
The Executive Assistant is a key member of the Business Services Support Team. This role is responsible for delivering high-quality, timely executive support to Directors, often involving confidential and sensitive matters. You will be working collaboratively within a national network of executive assistants team coordinators and team administrators. The Executive Assistant plays a vital role in ensuring seamless coordination and professional service delivery across the broader Digital Services division.
About the Team/Service/ Location
The Executive Assistant reports into the National Business Manager and sits with the Business Services team which forms part of the wider Digital Services function. Business Services supports the efficient operation of Digital Services and manages key interfaces with Health New Zealand's corporate and enabling functions. The team leads continuous improvement and service optimisation, provides centralised operational and administrative support, manages risk across IT operations and delivery, and maintains strong partnerships with functions such as HR, Finance, Procurement, and Communications to ensure alignment and effective collaboration.
About you
A highly accomplished Executive Assistant, you bring deep expertise deliver strategic, high-level executive support. You operate with precision, discretion, and unwavering professionalism, enabling senior leaders to focus on critical priorities. You have a solutions-driven mindset and a strong commitment to innovation and equity in the healthcare sector, you consistently anticipate needs, manage complexity, and drive outcomes. Your ability to build strong relationships across all levels paired with your sound judgment and attention to detail makes you a trusted and influential presence. You will bring the following skills and experience to succeed in this role:
- 10–15 years' experience providing high-level executive support to senior leaders or their teams.
- Exceptional communication and interpersonal skills, with the ability to build strong relationships across all levels, including with senior officials and healthcare leaders.
- Advanced proficiency in Microsoft Office Suite, Adobe Pro, and video conferencing technologies.
- Outstanding organisational skills with a proactive approach to prioritising tasks, maintaining confidentiality, and ensuring accuracy under pressure.
Working for Health New Zealand
Health New Zealand | Te Whatu Ora is ‘the weaving of wellness'. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. The Equity Work Programme at Health NZ focuses on helping everyone in the health system think about equity when they do their work. It also promotes the cultural change needed for the whole system to reach equity in health outcomes.
Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations.
Our commitment to equity, diversity and inclusion
- We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.
- We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.
How to Apply
To view the position description and/or apply for the role please click “apply now.” All applications must be submitted through our online careers portal before 11:59pm on Monday 4th August. If you have any questions about the role, please contact Chloe-Mary Booth at chloemary.booth@TeWhatuOra.govt.nz.
Whilst Health New Zealand is undergoing change affected kaimahi will be given preference and priority for this position.