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DIVISIONAL SERVICES AND ADMINISTRATION
UNIVERSITY OF OTAGO, WELLINGTON | ŌTĀKOU WHAKAIHU WAKA, PŌNEKE
Who we are/Mō te tīma
At the University of Otago Wellington campus, we teach medicine, radiation therapy, physiotherapy, postgraduate qualifications and papers, and undertake a wide variety of health-based research.
We are proud to be a part of New Zealand’s first medical school and have been providing New Zealand with a highly qualified health professional workforce since 1875.
Our Campus is supported by a team of highly skilled professional staff, working to deliver an unparalleled student and staff experience; this is achieved through the delivery of high quality and effective administration support to our internal and external customers.
About the role/Te mahi
Are you an exceptional administrator who wants to play a vital part in the education of New Zealand’s future health professionals and support some of New Zealand’s best health researchers? If so, this is the job for you!
In this role you will provide proactive teaching, timetabling and administrative support while becoming a trusted point of contact for a range of students, staff and visitors.
- Providing administration support including document drafting, minute taking, and records management.
- Coordinating the rosters of students in academic and clinical settings.
- Providing teaching, timetabling, clinical placement coordination.
- Coordinating student assessments.
- Using University systems to maintain databases, extracting data, providing reports and other relevant data.
Along with excellent administration and coordination skills, a strong customer service focus is critical to success in this role.
Your skills and experience/Kā pūkeka me kā wheako
- Proven experience in a busy administration role.
- A passion for delivering exceptional assistance to customers.
- Proficiency in the Microsoft Office suite of programmes.
- Have exceptional communication skills, be a team player and a keen learner.
If you have outstanding organisation and administration skills and want to be part of a team that provides the essential administration support to our undergraduate medical degree programmes, apply now!
Further details/Pūroko
This is a Permanent, Full time (37.5 hours) position based in Te Whanganui-a-Tara, Wellington.
The salary range for this position is $61,360 to $65,879 (Top of Range is $71,150)
We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process.
You must have the right to live and work in New Zealand to apply for this job.
Working for the University of Otago comes with an array of benefits including supporting a range of flexible working options, tailored to the team and department needs, five weeks’ annual leave, potential for increased employer superannuation entitlements and various discounts and self-development opportunities.
The University is committed to meeting its obligations under the Children’s Act 2014. Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check.
For further information, please contact Kerrie Harford via the contact details.
Application/Tono
Applications quoting reference number 2500882 will close Tuesday, July 8, 2025.
Applications may be reviewed as submitted and candidates may be invited to interview immediately. The University reserves the right to close this vacancy at any time.
