Company Description
Job Description
He angituutanga: The opportunity
In this role you will ensure that the Shared Services Manager and teams are well supported and that reporting, business improvement initiatives and projects are well organised and delivered on time and of high quality.
Some of the key outcomes for this role include:
- Exceptional customer service is consistently modelled and delivered.
- Beneficial relationships with internal and external stakeholders are develop and maintained.
- Customer and stakeholder enquiries and requests are responded to in a timely and positive manner.
- Provide business support to the Shared Services Manager and wider Shared Services team.
- Lead projects that contribute to business improvement, including significant software and management system upgrades.
- Take on a lead or coordination/support role on designated projects as required.
- Manage purchasing requirements and ensure compliance with the corporate purchasing system.
- Raising and processing of monthly invoices.
- All records are maintained appropriately and in line with Council’s quality standards.
- Coordinate meetings, agendas, take meeting minutes.
- Assist the Shared Services Manager and wider Shared Services team with administrative tasks as required.
- Monitor and review key performance measures and work programmes as and when needed.
- Actively foster and maintain key stakeholder and customer relationships across the Councils and with external parties.
- Contribute to special projects as required.
- Improve work processes and systems.
This is a fixed term position to July 2026.
Qualifications
Oo puumanawa me oo wheako | Your skills and experience
- Diploma in Business Studies or similar relevant experience.
- Strong financial acumen.
- Current clean drivers licence.
- At least 3 years’ experience in an administration / coordination role.
- Advanced level of competency in MS Suite, particularly Excel and Word.
- Excellent planning and organisation skills including time management, prioritisation and meeting deadlines.
- Proactive and displays initiative and the ability to undertake a wide variety of tasks without close supervision.
- Able to coordinate projects successfully through planning and coordinating resources to achieve desired outcomes within deadlines and budgets.
- Displays accuracy and attention to detail.
- Ability to work collaboratively and develop and maintain positive relationships with stakeholders.
- Ability to be innovative, problem solve and develop solutions particularly in terms of setting up new processes where these do not currently exist.
- Excellent verbal, written communication, and presentation skills.
Additional Information
He aha te wariu o te utu kaimahi? | What’s the salary?
Circa $70K dependent on skills and experience.
Ngaa waahi whakarato painga kei a maatou: What we offer
- Flexible by choice; an award-winning flexible working policy.
- Opportunities for professional development.
- Two Wellbeing days per year.
- Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
- Free annual health checks and flu vaccination.
- Eye testing/glasses cost reimbursement.
- Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.
Me Tono Inaaianei!: Apply Now!
If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. .
Applications close on the: 01/07/2025
Note: We will be shortlisting as we receive applications.
Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.
All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role.
It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.
As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.
This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.
