Company Description
Waipapa Taumata Rau | The University of Auckland
Ko te whare Pūtaiao/The Faculty of Science at the University of Auckland is the leading science faculty in New Zealand and one of the largest in Australasia. It undertakes world-class research across the physical, biological, and computational sciences. More than 8,000 students' study in our 10 schools and departments, learning from internationally renowned lecturers. As a Department, we are striving to provide an environment that reflects the demographics of our student base and Aotearoa. Our staff and students can connect with our: Rainbow and Women in Science networks, Parenting support, our Waipapa Marae and our flagship Tuākana Māori and Pacific support programme.
Job Description
Te Whiwhinga mahi | The opportunity
Are you an organised and people-focused professional looking to make a real impact? The Department of Exercise Sciences is seeking a Clinic Coordinator to provide high-quality support for our Health and Rehabilitation Clinic. This is an exciting opportunity to join New Zealand’s leading academic programme in Exercise Sciences and play a key role in supporting clinic operations, clinical programmes, and research activities.
As the Clinic Coordinator, you will be the first point of contact for our clinic, ensuring that patients, students, and staff receive excellent service and support within the Health & Rehabilitation Clinic, which provides high quality evidence-based exercise rehabilitation services for people living with heart disease and other chronic illnesses or injury.
You will manage bookings, patient records, enrolments, and correspondence, while also supporting clinical placements and clinic administration. The role requires someone who thrives in a dynamic environment, can manage competing priorities, and has a strong commitment to service excellence.
Ngā Haepapa Matua | Key Responsibilities (not limited too):
- Frontline Reception role, greeting clients visiting the Health & Rehabilitation Clinic and Department of Exercise Sciences
- Managing client appointments and scheduling of staff/students in Clinic activities
- Generating invoices and managing client and internal payments
- Coordinating internal/external clinical placements for students
- Support the Department of Exercise Sciences with general reception and administration duties
If you’ve developed strong interpersonal and organisational skills over the course of your career, and you are looking to bring them into a meaningful, people-focused role – we’d love to hear from you.
For more detailed information, please refer to the Position Description
This is a full-time (37.5 hrs per week) permanent role, based in Newmarket
Working hours - Monday to Friday (based on-site) 7.30am – 3.30pm
The remuneration is $60,500 - $69,600 per annum, dependent on skills and experienc
Mō tō mātou rōpū | About the team
We are New Zealand’s leading academic programme in Exercise Sciences. Our teaching and research seek to understand how physical activity changes the human body when it is growing, performing incredible physical feats, ageing or at risk of disease. The Department of Exercise Sciences brings together sport and exercise psychology, movement neuroscience, biomechanics, exercise metabolism and exercise physiology to investigate the role of exercise and physical activity in sustaining health, improving disease outcomes, and enhancing human performance.
He kōrero mōu | About you
Are you someone who enjoys working with people and brings a calm, reassuring presence to busy environments?
We are seeking someone with proven experience in an administration, customer service or frontline medical role, with strong organisational skills and the ability to work under pressure. Experience in healthcare, tertiary education, or a similar environment will be an advantage. You’ll be proficient in Microsoft Office applications, confident in managing records and systems, and comfortable working with diverse stakeholders.
In addition, the ideal candidate will demonstrate:
- Excellent communication skills and a positive nature.
- Ability to work autonomously while being a supportive team member.
- Self-motivation, maturity, and sound judgement.
- High levels of organisation, reliability, and commitment.
- Tech-savviness and the ability to learn new systems quickly.
- Punctuality, patience, and a friendly, approachable personality
- Being able to work well under pressure and within a busy clinical environment
- Ability to work independently and take initiative
Ngā āhuatanga kei a mātou | What we offer
The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities.
The University is committed to providing an excellent working environment through:
- A uniform will be provided
- Up to 6.75% company superannuation scheme
- A competitive salary with five weeks’ annual leave
For more information, please visit Staff Benefits.
Me pēhea te tuku tono | How to apply
Applications must be submitted online by the closing date of 7th September 2025 to be considered. Please include your cover letter and your CV, highlighting how you can meet the skills and experiences detailed above.
Please reach out to Yogita Ragini-Hirst, [email protected], for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.
**We reserve the right to close applications early if a suitable candidate is found**
Additional Information
Equity
The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz
