Executive Assistant

We are looking for a polished, proactive, and highly organised Executive Assistant to support our Group General Counsel & Company Secretary and provide seamless coordination for our Fletcher Building Board. This is a pivotal role where your sharp attention to detail, discretion, and ability to juggle complex logistics will shine.

What you’ll be doing:

• Managing inboxes, calendars, and communications for senior executives
• Coordinating Board and Committee meetings across NZ and Australia – from flights and accommodation to catering and on-site support
• Preparing and distributing Board papers and executive documents
• Organising travel, site visits, and video conferencing logistics
• Processing expenses and managing approvals
• Hosting visitors and accompanying directors to off-site meetings
• Supporting monthly legal/governance reporting and maintaining meeting schedules
• Providing backup support across the Executive Office when needed

What you’ll bring:

• 5+ years’ experience as an EA in a large, complex organisation
• Proven ability to support board-level executives with professionalism and discretion
• Exceptional organisational skills and a proactive, solutions-focused mindset
• Confidence using Microsoft Office and virtual meeting platforms; Diligent experience a plus
• A calm, composed presence under pressure and pride in producing high-quality work
• A relevant qualification, such as NZ Certificate in Business (Level 3), is preferred

Why Fletcher Building?

We’re one of New Zealand’s largest listed companies, with a proud history and a bold future. You’ll be part of a high-performing team that values collaboration, integrity, and excellence. This is your chance to work at the heart of our leadership and governance, where your contribution truly matters.