Company Description
Waipapa Taumata Rau | The University of Auckland
The University of Auckland is New Zealand’s leading university. With over 6000 academic and professional staff supporting more than 46,000 students, we are one of NZ’s largest employers.
Job Description
Te Whiwhinga mahi | The opportunity
We’re looking for a experienced and organised Event and Conference Planner to help deliver a wide range of high-quality events at Waipapa Taumata Rau | University of Auckland.
In this varied and people-focused role, you’ll manage the end-to-end delivery of events such as public lectures, student and staff celebrations, recruitment events (open days, seminars, webinars), stakeholder dinners, cocktail functions, pōwhiri, and more. You’ll work closely with colleagues across the University to ensure each event runs smoothly and reflects the purpose behind it.
From developing concepts and timelines to managing budgets and logistics, you’ll bring structure and creativity to every stage. You’ll also provide expert advice and support to stakeholders to help deliver consistently polished, safe and well-executed events.
This is a full-time (37.5 hours pw), permanent position and a great opportunity to work in an events role without the stress of late nights and long weekend work.
This is a band E role with the remuneration range for this role is $62,400 - $77,800, depending on skills and experience.
For more detailed information on this role, please view the Position Description.
Mō tō mātou rōpū | About the team
You will report directly to the Event and Operations Manager and work collaboratively within the Event Services team. Event Services delivers high-quality event and conference solutions that support and enrich the University community. Our team plays a vital role in enhancing the University's reputation and creating a vibrant campus experience. We work collaboratively to deliver impactful events while managing risk and ensuring cost-effective outcomes for our stakeholders, including students, staff, industry partners, and the wider community. This role is based at the University of Auckland City Campus.
He kōrero mōu | About you
You’ll bring at least 3 years of experience delivering both in-person and virtual events, along with excellent written and verbal communication skills. You’re confident working with a range of stakeholders, offering sound advice and keeping things on track under pressure. You’ll need to hit the ground running, juggle multiple priorities, and use your initiative—whether working independently or as part of a team.
This role will suit someone who is highly organised, proactive, and thrives in a fast-paced environment. A creative eye and an understanding of tikanga and kawa in event contexts would be an advantage. Experience in a similar role is essential, and a tertiary qualification is preferred.
You’ll also bring:
- Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, Teams, and Outlook
- Experience using a CMS (ideally Adobe Experience Manager), and familiarity with CRM systems for building event landing pages
- Experience using platforms such as Eventbrite, Zoom Webinars, and/or ON24 would be an advantage
Ngā āhuatanga kei a mātou | What we offer
The University of Auckland is New Zealand's leading University and maintains significant computational, laboratory, and analytic facilities. Auckland is frequently rated as one of the world's most liveable cities.
The University is committed to providing an excellent working environment through the following:
- Flexible employment practices (including working from home and flexible hours)
- Up to 6.75% company superannuation scheme
- A competitive salary with five weeks' annual leave
In addition, we also offer career development programs, discounted car parking, a generous parental leave allowance, childcare, and other discounts on internal and external services.
For more information, please visit Staff Benefits.
Additional Information
Me pēhea te tuku tono | How to apply
Applications must be submitted online by the closing date of 5th of August 2025 (NZST) and include an up-to-date CV and cover letter outlining what strengths you will bring to this role. Applicants will be reviewed, and interviews scheduled as they are received and/or until the position has been filled. This advert may be closed early.
Please reach out to Shaulyn van Baaren on shaulyn.van.baaren@auckland.ac.nz on for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.
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Equity
The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz