About the Company:
Zamzam International Traders Ltd is a trusted and growing company based in Auckland, engaged in the car trading and import business. We are looking for a reliable and well-organised Executive Assistant to support us with day-to-day tasks and help ensure smooth business operations.
Position Overview:
We are seeking a dedicated Executive Assistant who can handle a variety of administrative, communication, and coordination responsibilities. The ideal candidate should be proactive, detail-oriented, and capable of managing both business and occasional personal tasks for company executives.
Key Responsibilities:
- Organising and preparing meetings, including scheduling, setting agendas, and confirming participants.
- Collecting all necessary documents and handling logistics based on the nature of each meeting.
- Drafting, reviewing, and sending official correspondence and communications on behalf of executives.
- Preparing travel arrangements, including flights, accommodation, itineraries, and related documents. Responding to emails and phone calls, and prioritising them as necessary.
- Assisting with personal tasks such as scheduling medical appointments and managing family-related matters.
- Maintaining filing systems, confidential records, and administrative databases.
- Following up on pending tasks, deadlines, and key deliverables to support executive functions.
- Coordinating with suppliers, service providers, and internal departments for various company needs.
- Supporting recruitment processes by helping schedule interviews and manage candidate communications.
- Preparing basic reports, summaries, and internal documentation when required.
- Performing general office support duties as directed by senior management.
Ideal Candidate:
- Proven experience in an Executive Assistant, Office Administrator, or similar role.
- Strong written and verbal communication skills.
- Good organisational and time management skills.
- Ability to manage confidential information with discretion.
- Proficient in Microsoft Office (Word, Excel, Outlook) and general computer use.
- Reliable, honest, and able to work independently with minimal supervision.
- Flexible and able to adapt to varying priorities.
Qualification or Experience Required:
- Bachelor’s degree in Business or a related field is required.
- MBA (Master of Business Administration) is preferred and will be highly regarded.
- Alternatively, candidates with at least two years of relevant experience in an administrative or executive support role will be considered.
How to Apply:
Please submit your resume and cover letter detailing your experience and why you would be the best fit for this role.
We are an equal opportunity employer and encourage candidates from all backgrounds to apply.
Job Type: Full-time
Pay: $30.00 – $45.00 per hour
Expected hours: No less than 30 per week
Work Location: In person