The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders.
Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.
Executive Assistant - Honolulu
- Based downtown Honolulu, at the New Zealand Consulate-General in Hawai'i.
- Providing high-level support to senior leaders, Monday to Friday, 37.5 hours per week.
- Professional identity advocating Aotearoa New Zealand's diplomatic presence in the North Pacific.
- Indicative start date: November 2025.
What You'll Be Doing - and Growing Into | Nga Mahi ka Mahia - Me te Whakatipu | Nau e Hana ai - a e Hoonui ai
Executive Support Excellence
You'll be a trusted partner with senior leaders, managing schedules, coordinating travel, and ensuring smooth day-to-day operations at Post. Your discretion, initiative, and attention to detail will be key to keeping things running seamlessly.
Finance Savvy
You'll support financial processes including monthly reconciliation, coding, tracking spending, and budget reporting. Using systems like Oracle, you can ensure financial accuracy, transparency, and accountability at Post. Your attention to detail and understanding of financial workflows will be key to supporting informed decision-making.
Consular Support
You'll play a role in supporting individuals who need assistance, including vulnerable members of our community. Whether it's helping someone navigate a complex situation or expanding our support network, your empathy and professionalism will shine.
Event Management
From high-level meetings to regional events, you'll take the lead on planning, logistics, and execution. You'll ensure every detail is covered, creating experiences that reflect Ministry values and our mission at Post.
The Consulate recognises the deep cultural and ancestral ties between Aotearoa and Hawai`i. Candidates are encouraged to demonstrate experience with te ao Maori (Maori worldview) or ka wa kahiko (traditional Hawaiian perspectives), or a desire to learn in this space.
For more detail you can view a copy of the position description here.
The appointment range for this position is within Band 13, with the midpoint of the Band being USD $58,240 per annum.
You must have the lawful right to work in the United States. The Consulate may support A2 visa applications for eligible candidates; however, these visas are subject to a maximum duration of five years and are not guaranteed. Candidates are responsible for managing their own tax obligations in both New Zealand and the United States, as applicable. This includes understanding any responsibilities under the New Zealand Inland Revenue Department's `Government Service Rule', as well as complying with relevant U.S. federal and state tax laws.
Who Are We Looking For? | Ma wai te mahi nei? | O wai ke kanaka kupono no keia hana?
Executive Support Experience
Proven ability to provide high-level administrative support to senior executives. This experience can include calendar management, travel coordination, meeting preparation, and confidential correspondence. Demonstrated discretion, professionalism, and proactive problem-solving in a fast-paced environment.
Finance Experience with Contemporary Systems
Experience working with contemporary financial software platforms such as Oracle, SAP, or Workday. Capable of processing financial transactions, generating reports, and supporting budget tracking and reconciliation with a strong understanding of digital finance workflows.
Event Management
Background in planning and executing events ranging from small meetings to large-scale functions. Capable of managing logistics, supplier coordination, budgeting, and on-site support to ensure seamless delivery and positive attendee experiences.
About us - Mo matou
Our people represent New Zealand on and offshore, and in doing so make New Zealanders safer and more prosperous. By building connections with and influencing other countries and international institutions, we advance New Zealand's interests and pursue New Zealand's values. We provide advice to the Government on the implications for New Zealand of what is happening in the world.
To Apply/Interested? - Me pehea te tuku tono
Please submit your resume and a cover letter outlining your suitability for the role to HLUEnquiries@mfat.govt.nz
Only applications that have been emailed to the above address will be considered.
Applications close 5:00pm Monday August 25, 2025 (HST).