About the Role
Hon James Meager, Minister for the South Island, Minister for Hunting & Fishing, Minister for Youth, and Associate Minister of Transport, is seeking a motivated and professional administrator to join his team as a Private Secretary (Administration).
Based on-site at Parliament, you'll be part of a close-knit, trusted team supporting the Minister throughout the 54th Parliament. This is a dynamic, events-based role where no two days are the same.
Key Responsibilities
- Be the welcoming face of the office by greeting visitors
- Respond to queries via email and phone with professionalism and efficiency
- Draft and manage Official Information Act (OIA) requests
- Support the preparation of written and oral Parliamentary questions
- Assist with Ministerial correspondence and stakeholder engagement
- Support the Senior Private Secretary with managing the Minister's diary, travel arrangements, and daily schedule
- Liaise with the Electorate office to keep the Minister informed of local developments
- Log and track invitations, meeting requests, and hard-copy correspondence
What We're Looking For
We welcome applications from experienced administrators who are looking for a meaningful role in public service. Ideal candidates will bring:
Essential Skills:
- Proven experience in administration, secretarial, or reception roles
- Strong proficiency in Microsoft Office and fast, accurate typing
- Excellent attention to detail and organisational skills
- Ability to work both independently and collaboratively in a fast-paced environment
- High level of resilience, maturity, and discretion
Desirable Attributes:
- Interest or experience in Minister Meager's portfolios
- Understanding of government processes, including OIAs and Parliamentary questions
- A positive attitude and ability to foster a collegial team environment
- A genuine passion for politics and public service
Salary & Conditions
- Salary range: $71,767-$79,741 per annum
- Starting salary will reflect relevant skills, experience, and internal parity
- This is an events-based position aligned with the parliamentary term
Eligibility & Application
Applicants must be New Zealand Citizens or Permanent Residents and able to obtain and maintain a national security clearance at a confidential level or above.
Please assess your eligibility using the Protective Security Requirements tool: https://www.protectivesecurity.govt.nz/personnel-security/clearances/eligibility-tool/
Early applications are encouraged as we will be assessing candidates throughout the period.
To review the full job description, please click here.
Applications close: Friday, 5 September 2025
For more information, contact: james.gillespie@dia.govt.nz
About Us
Ministerial Resourcing is a team within the Department of Internal Affairs (DIA) responsible for staffing Ministers' offices with highly skilled professionals. As a member of a Minister's office, you'll be employed by DIA and supported by our dedicated Portfolio Managers.
Our purpose is to serve and connect people, communities, and government to build a safe, prosperous, and respected nation, helping make New Zealand better for all New Zealanders.