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DIVISIONAL SERVICES AND ADMINISTRATION
- Salary + 6.75% superannuation + five weeks' annual leave (pro rata).
- Career Development.
- On going professional development opportunities.
The role/Te mahi
We are looking for an exceptional and highly organised administrator to provide administrative support across the Humanities Division within the University. Come support and enable world class research and student learning.
- Providing administration support to academic and professional staff.
- Responding to student or visitor enquiries.
- Coordinating local administration processes such as recruitment, induction, and teaching administration support.
- Collating and distributing student exam results.
- Maintaining timetable information.
- Planning and logistics for travel.
- Meeting support.
- Financial tasks including purchase card reconciliation, reimbursements, purchasing and invoicing.
Your skills and experience/Kā pūkeka me kā wheako
We are looking for someone who thrives in a dynamic environment and enjoys playing a key role in keeping operations running smoothly.
- Previous experience in a busy administration environment.
- The ability to build and maintain relationships.
- Strong knowledge of the Microsoft Office suite of programmes.
- An inquisitive mindset.
- Excellent organisational and time management skills.
- Accuracy and attention to detail.
- The ability to work as part of a team and individually.
- The ability to be adaptable and flexible in a fast-paced environment.
About our team/Mō te tīma
Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality operational management and administrative support services. We are a strong supportive whakawhanaukataka (community), proud of the work we do as the largest workforce in the university, spanning every corner of the motu.
Further details/Pūroko
This is a fixed term, full time (37.5 hours) position to 18 December 2026, located in Dunedin.
The appointment range for this role is $61,360 to $65,879. Top of the range is $71,150.
You must have the right to live and work in New Zealand to apply for this position.
The Administrator function includes Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The salary range for this role is $67,566 to $77,570.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that we honour Te Tiriti o Waitangi and that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected. #LI-DNI
For further information, or to discuss this role in confidence – please contact Marie-Louise Neilsen, Senior Manager, via the contact details.
Application/Tono
Applications quoting reference number 2500790 will close on Wednesday, 25 June 2025.
Applications will be reviewed as submitted. The University reserves the right to close this vacancy at any time.
