Business Coordinator

• Apply and develop your coordination and administration skills in in Business and Consumer Branch, with the Intellectual Property Office
• Join a collaborative, high performing team with a variety of interesting work
• Wellington based permanent role
• Salary range $68,380 to $77,359 + KiwiSaver + wellness benefits

The Business Coordinator provides administrative and coordination support across the Intellectual Property Office.

You would be part of the Business Delivery Team, which provides expertise, analysis, and advice across the branch to support the planning, monitoring, and delivery of priorities with a focus on continuous improvement.

What you'll be doing:

• Support the IPONZ Managers with diary management and juggling priorities
• Organise travel and accommodation, team meetings and events, and branch webinars
• Business management coordination and supporting the IPONZ Business Advisor with, including but not limited to, business continuity planning, risk management, OIA reporting, compulsory modules reporting,
• Preparation, scheduling and minuting of Team Meetings across IPONZ, external Stakeholder meetings and other appointments as necessary.
• Provide back up support to the EA to GM of Business and Consumer

Skills and Experience Required

• Solid administrative and coordination experience.
• The ability to quickly establish and build strong and trusted working relationships.
• The ability to multi-task, meet deadlines and prioritise in response to changes in priorities.
• Experience working with the Official information act(highly desirable but not essential)
• Sound understanding of the mechanics of GovernmentA proactive, customer focused working style and the initiative to get things done
• Confident with technology, including Microsoft Office and the ability to work in business systems such as FMIS, CAMMS, and Nexus
• Strong written and interpersonal communication skills
• Must have the legal right to live and work in New Zealand

MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.

We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.

People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.

• Mahi Tahi - Better Together
• Maia - Bold and brave
• Pae Kahurangi - Build our Future
• Pono Me Te Tika - Own It

Our aspirations are echoed in our Maori identity - Hikina Whakatutuki - which broadly means `lifting to make successful'.

MBIE recognises the partnership founded under Te Tiriti o Waitangi between Maori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Maori, other Maori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Maori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Maori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.

E mohio ana a Hikina Whakatutuki i puea ake te kotuinga I waenganui i a ngai Maori me te Karauna i Te Tiriti o Waitangi, a, kei te whai ia ki te whakau ake i Te Tiriti o Waitangi. Ma te whai kiko o nga kotuinga ahungaroa o ngai wi, o ngai Maori, me etahi atu ropu Maori ki te Karauna, katutuki tenei. He ahuatanga nui tenei e ahei ai nga mahi whanaketanga a-ohanga, a-papori hoki ki a ngai Maori me Aotearoa whanui. E whai tonu ana matou ki te kotui atu ki nga iwi mo te rapu huarahi hou ki te whakaara i nga kaupapakua roa nei e tami ana i a ngai Maori me Aotearoa whanui, a, e whai ana hoki ki te tautohu i nga aheinga kokiritanga ma nga iwi, me te tautoko i nga iwi kia whai mana ake ai enei aheinga.

Click here to view a position description.

When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role.

All applications must be submitted via our online process.

We can't wait to hear from you!

Email Matt Guy at [email protected] quoting ref MBIE/18073 if you have any further questions.

Applications close on Friday 5 September 2025.