Primary Details

The opportunity

Are you a proactive and highly organised professional who thrives in a fast-paced environment?

We’re currently recruiting for two Executive Assistant roles. As a trusted partner, accountable for supporting your own General Managers and their respective areas, you’ll play a key role in enabling the senior leaders to drive strategic initiatives and operational excellence across the business.

Both roles share similar core EA responsibilities, but with speciality areas such as event, product, and research coordination, there is also the opportunity to get involved in interesting projects. We’ll align you to the role that best matches your skills and experience, but you’ll need to be a team player as you may be asked to provide cover for the other role during periods such as leave or peak periods.

Your new role

As our Executive Assistant, you’ll be responsible for the following:

• Provide executive-level support to two senior leaders, including diary management, travel coordination, and meeting preparation.
• Produce high-quality correspondence, reports, presentations, and confidential documentation.
• Support project coordination through research, data collection, and analysis.
• Liaise with a wide range of internal and external stakeholders, including senior leaders, clients, and suppliers.
• Coordinate business and broker events and provide occasional cover for the Corporate Receptionist.
• Play a key role in product coordination and administration, ensuring documentation, processes, and risk controls are current, effective, and well-documented.
• Work closely with other EAs and business support professionals across the organisation.
• This is an office-based role as you’ll provide cover for our Corporate Receptionist during breaks.

Please note that for the successful candidate, this process will include a phone screen with our Talent Acquisition team, two interviews (either face-to-face or online via Teams), and background checks.

More information and the full job profile can be shared with applicants during the interview process.

About you

You’re a people-oriented professional who builds trust easily, listens well, and communicates with empathy.

Being naturally collaborative you enjoy supporting others and keeping things running smoothly.  You are:

• An experienced Executive Assistant, having previously supported senior leaders within a complex business environment, preferably within insurance.
• Experienced with interpreting and analysing business data and preparing documentation.
• Have strong administrative skills and be able to manage multiple priorities.
• Confident with preparing correspondence and professional reports to a high written standard.
• Proactive, with ability to anticipate needs before they arise.
• Good with detail, with an eye for continuous improvement for systems, processes and procedures.
• Proven ability to coordinate projects or events from inception to completion. Strong organisational experience in project coordination, and ability to manage multiple priorities.
• Excellent written communication and attention to detail.
• Confident working with senior stakeholders and handling sensitive information.

About QBE

We can never really predict what’s around the corner, but at QBE we’re asking the right questions to enable a more resilient future – helping those around us build strength and embrace change to their advantage. 

We’re an international insurer that’s building momentum towards realising our vision of becoming the most consistent and innovative risk partner.

And our people will be at the centre of our success. We’re proud to work together, and encourage each other enable resilience for our customers, our environment, our economies and our communities.

With more than more than 13,000 people working across 27 countries, we’re big enough to make a real impact, but small enough to provide a friendly workplace, where people are down-to-earth, passionate and kind.

We believe this is our moment – what if it was yours too?

Your career at QBE — let’s make it happen!

Benefits

We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to and benefit from:

• Our ‘Thriving at our Best’ wellbeing program, including free holistic wellbeing coaching, nutritional, confidential counselling, financial and legal advice
• 18 weeks’ gender-equal flexible leave for all new parents, including paid super
• The ability to maximise retirement savings through voluntary super contributions and company matching
• Income protection insurance & reimbursed Death and Total Permanent Disability insurance premiums
• Additional leave and support through QBE’s Family Domestic Violence First Responder Network
• Discounts on insurance products, car hire, hotels, goods and services including benefits through our various sports and arts sponsorship partners

Rewards & Recognition

We value our employee’s experience with us and are proud to have been recognised for the following awards:

• 2021 LinkedIn Top Employer & HRD Employer of Choice
• 2020 Best Workplace Diversity & Inclusion and Excellence Award for Best Health & Wellbeing at the Australian HR Awards
• Platinum employer in the Australian Workplace Equality Index – the definitive national benchmark on LGBTIQ+ workplace inclusion
• Ranked 3rd in the AAGE Top Graduate Employers (medium programs) 2024 as voted by graduates
• Top 20 Workplaces for Dads in 2019 and 2020 (HBF Direct Advice for Dads)
• Family Friendly Accredited employer since 2021
• Winner Most Inclusive Workplace at the Australian HR Institute (AHRI) Awards 2023
• Winner Organisational Development category at the Australian HR Institute (AHRI) Awards 2022

Apply now!

APPLY NOW and let’s make it happen! 

Click APPLY to submit your application. Successful applicants will need to complete work rights, police and credit checks through our online provider as a condition of employment.

QBE recognises the value of diverse perspectives and experience. We are committed to an inclusive workplace where everyone feels valued and respected for who they are. If we can provide support with accessibility requirements and adjustments, alternative work arrangements or you would like to connect with one of our employee networks at any stage of the recruitment process, please contact us at [email protected]

Skills:

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.