About the role
We have an exciting opportunity for a highly organised and proactive Executive Assistant to join our Executive Leadership team. In this pivotal role, you’ll provide support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO) and Chief Commercial Officer (CCO) ensuring the smooth operation of their daily activities and playing a critical part in the success of Synlait’s leadership function. You will also be responsible for providing administrative support to our Board of Directors to ensure the seamless coordination of all Board activity.
Based at our Dunsandel site, this position is ideal for someone who thrives in a dynamic, fast-paced environment and is passionate about enabling strong leadership and effective decision-making at the highest level.
Key responsibilities of this role include.
- Providing proactive and confidential administrative support to the CEO, CFO and CCO.
- Preparing and coordinating documentation for executive and board meetings.
- Liaising with senior leaders, board members, and key external partners.
- Manage complex calendars, including scheduling meetings, prioritising conflicting demands and coordinating travel arrangements.
- Support with high-level project coordination, tracking progress and providing updates on critical initiatives.
- Ensure that current and ongoing matters are followed up and closed out in agreed timeframes.
- Coordinate meetings and prepare associated documentation, ensuring agendas and documentation is circulated.
If you’re a skilled Executive Assistant who brings professionalism, discretion and energy to everything you do, then we want to hear from you!
Skills and Experience
The ideal candidate will have the following skills and attributes:
- A minimum of 5 years’ experience supporting executives, ideally in a fast-paced, complex environment. Previous EA support of a CEO and Board would be preferable.
- Excellent communication skills, with the ability to write clear, professional correspondence and confidently engage with a wide range of stakeholders, including executives, board members, and external partners.
- Strong calendar and travel management skills, with the ability to juggle priorities.
- A proactive, solution-focused mindset and ability to anticipate needs.
- High level of integrity and discretion when working with confidential information.
- Proven organisational skills and attention to detail.
- A relevant qualification in business administration is desirable.
Applicants outside of New Zealand will only be considered if you have the legal right to live and work in New Zealand.
About Us – The Synlait Way
Synlait is a dynamic, purpose-led milk nutrition company that is Doing Milk Differently for a Healthier World! We pride our organisation as being different and allowing our spirit to drive our success, shifting perceptions and driving value through new thinking and a new attitude.
You’ll be joining down-to-earth, authentic people working together to create the very best in milk nutrition as we combine expert farming with innovative thinking and state-of-the-art processing to produce a range of nutritional milk products for our global customers.
We will challenge you by providing the opportunities you’ve been seeking to expand your career; we believe that everyone brings unique experiences and perspectives to the table so are committed to creating an inclusive workplace and embrace diversity to drive innovation and business success.
What we offer:
- Health insurance cover + Partnered with top brands for great benefits and discounts
- Excellent parental leave with our Matua policy
- World Class manufacturing facilities and BCorp TM certified
- Social Club membership opportunities
What's next?
Include your most recent CV and cover letter summarising your abilities and what you can bring to Synlait. We wish you the best of luck in your application. We encourage you to apply early as we will be reviewing applications regularly and may close the advertisement early.
Together we will continue to create a workplace where everyone can thrive and contribute their best.
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