Personal Assistant and Team Co-Ordinator
- Westpac on Takutai | Britomart, Auckland CBD
- Full time, Permanent position
- Personal Assistant to the Chief Operating Officer & Head of Segments
Mō te tūranga | About the Role
Get ready to bring your A-game! As the Personal Assistant to the Consumer Chief Operating Officer & Head of Segments, you'll be the ultimate multi-tasking rockstar who keeps the wheels turning behind the scenes. Think complex diaries, meeting and event coordination, documentation prep, travel bookings, and finance admin - and that's just the tip of the iceberg. You'll be a master of minute-taking, action tracking, and ensuring the Leadership team are always one step ahead.
But that's not all - you'll also be the Team Co-ordinator extraordinaire, facilitating communication, driving process improvements, and keeping projects on track like a boss. Email triage, people admin, and workflow management will be your bread and butter. If you're a high-energy, no-nonsense, get-it-done kind of person who thrives in a fast-paced environment, this role is your jam. You'll have the opportunity to make a real impact, grow your skills, and develop your career. So, if you're ready to shine, we'd love to hear from you!
Nā tāu rourou | What will you bring?
You will bring a proactive and self-motivated approach to the role, with a collaborative mindset and strong attention to detail, coupled with:
- Several years' experience in large complex, corporate environments as a Personal Assistant supporting a Senior Manager or Executive
- Organisational and team management skills: Ability to prioritise tasks, manage multiple projects, and meet deadlines
- Ability to work in a dynamic, time constrained environment at pace, with composure and professionalism
- Communication and interpersonal skills: Excellent verbal and written communication skills, with the ability to build and maintain positive relationships with stakeholders with the strictest confidentiality and discretion
- Advanced working knowledge of Microsoft Office Suite, One Notes, Teams, Outlook and Adobe Acrobat (essential)
- Problem-solving and adaptability: Ability to think critically, solve problems, and adapt to changing priorities and circumstances
- Relevant tertiary qualification such as Business Administration or related field (preferred)
Westpac Hei Wāhi Mahi | Working at Westpac
Immersing yourself in a supportive team environment, and receive some of the best banking, and lifestyle benefits in the market along with:
- 4 weeks standard holiday + 5 additional days of wellbeing leave to support you to be your best
- Additional purchased leave options up to 4 weeks per year
- Banking benefits, insurance discounts and superannuation scheme
- Career growth – we promote internal capability; we have programmes that recognise star performers
- Generous parental leave – and top up government paid parental leave
- School holiday subsidy - help you balance work and family during school holiday
- 2 Volunteer days per year
Ko mātou tēnei | Our Organisation
At Westpac, we’re working together to build a fairer and stronger New Zealand for our people, customers, and communities. For over 160 years we’ve been driven by our purpose to Create Better Futures Together.
What makes us unique are the incredible people we’re lucky enough to have walk through our doors every day. The giant ‘W’ on our building doesn’t just stand for Westpac – it says, double you. We’re a place that values, rewards and recognises individuality. Where you can be your whole self, your true self, and your best self. We’re recognised as a place where talent is developed, where passions are fuelled and where ambitions of all shapes and sizes thrive. And it all starts with you!
Tono mai ināianei! | Apply Now!
Apply today with your CV and Cover Letter.
The people of Aotearoa, New Zealand hail from many cultures and backgrounds. At Westpac New Zealand, we draw on this enormous talent pool to cultivate a team rich in ability and empowered to reach its full potential. Our aim is to be brave challengers, celebrating our differences and relentlessly advocating for our customers. It starts with us – we believe that when we care deeply and do our best for our people, they’ll do their best for our customers. We encourage people from all walks of life to apply, including those who are neurodiverse, have chronic health conditions or disabilities – your attitude and passion are as important to us as your experience, qualifications and capabilities.
Mahi tahi tātou, kaha ake tātou | Together Greater
Applications close:
3 July 2025
