Personal Assistant/Secretary to Real Estate Agent

An exciting opportunity is available for a proactive, organized, and versatile Personal Assistant/Secretary to support a fast-paced individual Real Estate Agent expanding their business across Auckland.

This full-time, permanent role (minimum 30 hours per week) offers a stable and competitive wage, potential for growth and exposure to the property industry in a professional environment.

Key Responsibilities:

• Managing telephone calls, emails, inquiries, and client correspondence.
• Organising and maintaining the Agent’s diary/Calendar, scheduling appointments, property viewings schedule, and meetings.
• Handle client communications via email and phone on behalf of the agent.
• Managing filing systems and documentation for the business.
• Preparing and formatting standard documentation such as listing documents, marketing agreements etc. using provided templates under the agent’s supervision.
• Updating and maintaining CRM systems, property and client databases.
• Monitoring property databases to ensure accurate and up-to-date information.
• Assisting with preparation and coordination of open homes, marketing packs, and client presentations.
• Marketing Assistance and Coordinating advertising and marketing campaigns, social media updates, and digital marketing content to promote listings.
• Collecting, compiling, and presenting basic property market information and reports.
• Coordinating with third party service providers and stakeholders with solicitors, mortgage brokers, vendors, buyers, marketing agencies, banks etc. as required.
• Track deadlines related to property conditions, settlements, listings, and other property-related activities.
• Providing high level of secretarial and administrative support to ensure smooth Real Estate business operations.

Key Requirements:

• Minimum of NZQA Level 4 qualification in business/administration/Management, or at least one year of administrative experience.
• Knowledge of Microsoft Office, CRM systems, and digital/social media platforms preferred.
• Strong written and verbal communication skills.
• Excellent organisational and time-management skills, with attention to detail.
• Ability to work independently and handle confidential information with discretion.
• Must have the legal right to work in New Zealand.

What’s on Offer:

• Stable and competitive remuneration.
• Professional and supportive work environment.
• Hands-on exposure to the real estate industry and opportunity to develop career skills.
• One-on-one mentoring from a licensed Real Estate Agent.
• Access to modern CRM, database, and marketing tools.

If you're enthusiastic about property world and looking to grow in a challenging and professional setting, apply now to be part of this exciting opportunity.