- Are you an experienced programme coordinator or administrator who loves to manage all the details to support the delivery of high-quality programmes?
- Do you want to be part of a team who ensures our learners receive a first-class Manaaki experience?
- Have you got strong attention to detail, quality and accuracy?
Mō Kāpuhipuhi Wellington Uni-Professional - About Our Company
We were established by our parent, Te Herenga Waka - Victoria University of Wellington with the mandate and objective to grow non-traditional and non-degree teaching and reimagine pathways to help individuals obtain qualifications and undertake professional learning and development throughout their career.
We are at the interface between the University and business training. We work side by side with faculties and academics to develop learning products and pathways based on their subject matter knowledge, research, and expertise. Our strength is the quality associated with the University’s outstanding reputation for excellence and rigour.
Purpose
To grow skills, to empower confidence & adaptability at work.
What we stand for / Our Values
Mana – We demonstrate respect and authenticity
Manaakitanga – We provide a safe workspace that allows us to care for each other
Whanaungatanga- We value and recognise the importance of establishing, maintaining, and nurturing all relationships
Arohatanga- We welcome everyone into our workspace with empathy, warmth, and compassion to foster a positive environment
Tapatahi – We conduct our work with trust, honesty transparency and fairness
Mahitahi- We work collaboratively with our teams and communities by valuing everyone’s contributions and embrace diverse perspectives and backgrounds
Auahatanga -We work collaboratively with our team and community to improve, adapt, and thrive through innovation
Deliver world-class experience
Kōrero mō te tūranga - About the role
Kāpuhipuhi - Wellington Uni-Professional Ltd is growing its Scholarships team and is currently recruiting a full-time permanent position for a Programme Coordinator – Scholarships. This role supports the delivery of programmes under the Manaaki New Zealand Scholarship Programme, specifically the Thematic Short Term Training Scholarships (TSTTS) portfolio and New Zealand English Language Training for Officials (NZELTO) programme.
Key Responsibilities of the role:
Provide high-quality administrative and coordination support to enable the successful delivery of the portfolio of programmes under the Manaaki scholarships umbrella with strong attention to detail, quality and accuracy. This includes:
- Develop and maintain processes to support the operation and delivery of scholarship programmes.
- Maintain programme and scholar information in the application management system.
- Use mail merge to create scholarship letters, certificates and other documentation.
- Arrange scholar travel, accommodation and insurance.
- Engage with scholars and key stakeholders, providing relevant information and answering queries.
- Prepare orientation packs and assist in pre-departure briefings if applicable.
- Event & classroom logistics and delivery where applicable, including but not limited to room bookings, catering, set-up of venue and equipment.
- Financial tasks including invoice processing, stipend payments and reimbursements.
- Day-to-day pastoral care support as needed.
- Assist with the other international and scholarship programmes and activities as requested.
We require a cross-functional team where team members have the skills to step in and assist with programmes across the scholarships portfolio.
Whilst Programme Coordinators within the Scholarships Team will have responsibility for core tasks, they will also be required to assist other members of the team dependent on workflow.
Ō pūmanawa - About you
To succeed in this role, you'll be a team player. Our perfect person will have some or all the education, experience and knowledge listed below:
- Proven experience in providing high quality administration, coordination, and support with a demonstrated ability to prioritise competing tasks and to work on several concurrent tasks effectively.
- Demonstrated experience in a client-facing role.
- Experience communicating within an organisation and with external stakeholders or clients.
- Demonstrated experience working successfully in a busy, high-performing team environment and demonstrated success with working in a fast-paced environment balancing speed with quality.
- A high level of technical competency in Microsoft Office products (in particular, Word, Excel, and PowerPoint), including mail-merges.
- Experience with WordPress, InDesign, and Photoshop, or similar, desirable.
- Experience with event or project management and public speaking useful.
- Experience in the education environment, especially the tertiary sector.
- Availability to work evenings and weekends, and travel if necessary.
Ētahi kōrero hai āwhina i a koe - Why you should join our team
Our team is fast paced, likes sharing ideas, and working in a positive, collaborative style. We offer you learning & development programs in Te reo Māori and a variety of other courses.
Role Description - Click here to see further information, including salary details. If this link is not available, click 'apply' to view this on the University career's page.
Close date for vacancy: 04 July 2025.
Contact details for vacancy: If you have any questions regarding this role, please get in touch with Gary Ward ([email protected]).
Mō Te Herenga Waka - About Our University
Te Herenga Waka - Victoria University of Wellington is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here.
Explore the many benefits of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction and learn more about our research expertise.
