We are seeking an organised and proactive OIM Project Coordinator to support the delivery of the Ōtaki to North of Levin (Ō2NL) project – a major initiative led by Waka Kotahi NZ Transport Agency, in partnership with Muaūpoko Tribal Authority, Ngāti Raukawa ki te Tonga hapū, and Horowhenua District Council.
If you’re a team player who thrives in a fast-paced environment and takes pride in keeping daily operations on track, we’d love to hear from you.
TeKōwhiringa | The Opportunity
As the OIM Project Coordinator, you’ll work closely with our Owner Interface Managers (OIMs) and the wider Owner team to keep day to day operations running smoothly. This role focuses on providing accurate, timely administrative and coordination support to help deliver a safer, more reliable State Highway 1.
Day-to-day responsibilities include:
- Executive Support & Diary Management: Manage OIMs schedules, emails, and travel arrangements.
- Communication & Stakeholder Coordination: Facilitate clear communication across project teams, maintain contact lists, and support meetings and handover processes.
- Administrative Excellence: Provide high-quality admin support including document formatting, managing shared inboxes, minute taking, event coordination and tracking project-related invoices.
- Compliance & Quality Assurance: Maintain accurate documentation, support document control processes, and help ensure consistency and compliance across the project.
This full-time, fixed-term contract is for two years, with the possibility of extension. The role is primarily based at our Levin North office, with occasional travel to the Ōtaki South office and Wellington.
About Ō2NL:
The Ōtaki to north of Levin (Ō2NL) highway will dramatically improve safety, resilience and efficiency, as well as increasing transport choices for the area’s growing population. The Ō2NL project is led in Partnership with NZ Transport Agency Waka Kotahi, Muaūpoko Tribal Authority, local hapū of Ngāti Raukawa ki te Tonga and council partner Horowhenua District Council.
This transformative project is being delivered using a two-alliance approach, with each alliance delivering a section of the road and associated works. Together alliance partners are working to create a positive legacy for the region, led by our project principles to tread lightly with the whenua and create an enduring legacy. We are seeking excellent people for this unique opportunity to work and collaborate with leading industry organisations.
Nga Pūkenga Matua | Important Skills
In this fast-paced, admin-heavy role, we’re looking for someone with strong planning and organisation skills. You’ll bring a sharp eye for detail, a process improvement mindset, and a positive, collaborative approach to working with others. You will also have:
- Proven experience as a senior administrator, executive/personal assistant, or project support role.
- Experience in managing diaries and emails for senior managers or executives.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with EDMS systems, particularly Aconex (preferred but not essential).
- High level of discretion and tact when handling confidential or commercially sensitive information
Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here
Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer:
- Free access to Marram health care benefits and discounted holiday homes.
- All the tools of trade you need to do your job.
- Discounts for Samsung, PB Tech, Gym memberships and more!
- $500 bonus for current employees who refer a friend to Downer.
- Progression and development programs on offer including our inspiring leader’s programme for top performers.
Have a look at our other great benefits here!
Ko wai mātou | Our Organisation
Want to know more about what it is like to work at Downer? Then head to our People Site here!
Me pēhea ki te tono | How to apply
If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is [###].
We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.