Korero mo te turanga - About the role
Toitu Te Whenua is seeking a Senior Information Management Specialist to be an integral part of the Knowledge Management Team in Wellington.
We are looking for a passionate individual with ECM and M365 system administration and governance skills who can spearhead the development of our information governance approach while sustaining the great work of those who came before. This is a role that will provide a glimpse into the inner workings of an agency with an interesting and diverse portfolio. There will be a focus on working alongside internal customers to better understand what they are seeking to achieve and to guide them on that journey. You'll thrive on driving improvements in the governance of our M365 and Objective platforms to add value to all members of the LINZ whanau.
The role will involve:
- Leading the delivery of information management governance improvements to M365 products, and working collaboratively with our Microsoft Azure cloud engineers to make it happen
- Driving Information monitoring, auditing and reporting
- Contributing to the administration of key systems (Objective ECM, Objective Connect and GOV365) and M365
- Leading the governance of M365 and MS Teams (implementing governed provisioning, DLP, sensitivity labels etc)
- Building internal & external relationships
- Successfully representing and presenting Information Management and Information Governance concepts.
- Leading and engaging your colleagues, drawing on and developing their areas of expertise to ensure that high-quality, consistent, and reliable information technology products and services are being delivered and are well-understood.
- Leveraging and articulating an excellent working knowledge of the Public Records Act 2005 and Archives New Zealand regulatory requirements and guidance.
He pukenga tou - Skills & Experience
The successful candidate will have:
- Experience of successfully working in information management roles within the NZ public service.
- Administration experience with enabling tools like Objective ECM, Connect, and M365
- Skills with leveraging management and governance tools such as Share Gate, Purview Portal, Teams Admin Centre etc.
- Strong understanding of the implications of government policy and initiatives on records management including experience with the Public Records Act (2005), the Archives NZ Information & Records Management Standard (2016.
- Expertise in the governance of enterprise content management (ECM) systems including engagement with technical providers and analytical skills to develop creative solutions within the information management framework.
- Demonstrated ability to support and advise teams in the adoption and delivery, of information governance initiatives.
- Excellent communication and organisation skills, including the ability to collaborate with staff at all levels across the institution as well as with external providers.
- Ability to see the big picture, prioritise and apply a pragmatic approach to problem solving.
- Be able to work collaboratively in a complex and changing environment.
- A relevant tertiary qualification.
The expected annual salary range for this role is $120,000 to $140,000 based on skills and experience.
Nga mea e tukuna ana e tatau - What we offer our employees
- Interesting work which impacts Aotearoa as we care for whenua, moana and arawai.
- Eye & ear care reimbursements
- Annual Flu Vaccinations
- Reduced Health Insurance Premiums
- Diverse groups and networks
- If eligible for paid parental leave, you will be entitled to a top up payment for the first 18 weeks of the 26 weeks.
- A minimum of four weeks and three days annual leave
Te Takinatanga - Our Story
Toitu Te Whenua plays a vital role in understanding, developing, and caring for New Zealand's whenua, moana and arawai (land, sea and waterways). Whether you're developing our products and services to support our customers, managing the Crown estate, engaging with our iwi partners, or helping us be an effective regulator, your contribution can make a difference. Our mahi helps New Zealanders have confidence that the development of our land, communities and country is being planned from an informed and expert position that balances environmental, social, cultural, and economic considerations, now and for future generations.
Our Kia Toipoto Intentions - Public Service Gender, Maori, Pacific and Ethnic Pay Gap Action Plan
Toitu Te Whenua is a diverse team of individuals with different experience and perspectives. This drives our culture and high performance. We know that people from underrepresented groups and women in particular don't apply for roles if they're not a 100% match, but we're not looking for perfection, we're looking for potential. As an inclusive and supportive employer, we value difference and want to encourage anyone interested to apply, regardless of whether you tick all the boxes or not. As an organisation we embrace diversity, encourage work life balance and have a flexible approach to the way we work which means you will quickly feel connected and valued.
Tono mai - How to Apply
If you're eyeing up this role and believe you've got what it takes, please apply, or get in touch with the team.
To apply, please click "Apply Online." You'll be taken through to our Toitu Te Whenua Careers Centre where you'll be able to review further information about the responsibilities and accountabilities of this role in the Position Description. You'll be able to complete your online application form and upload a copy of your CV/Cover Letter.
Please note, while applications close on Monday, 25 August 2025, we may be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date. Therefore, please apply as soon as possible if you are interested in this position.
For tracking and evaluation purposes, all applications must be submitted via our on-line process. You must have the legal right to live and work in New Zealand to be eligible for this position.
You may notice that the Position Description title for this role (Digital Specialist - Level Toru/3) doesn't match the advertised title. At Toitu Te Whenua we design our roles around shared capabilities (rather than focusing on tasks). This means our position descriptions are broad, one position description can cover many roles, this is known as Broad Based Role (BBR). Using BBR allows us to be responsive to our customers and to strengthen the connections across our organisation. It also gives us the flexibility to provide wider opportunities to our people, to further their careers.
If you have any questions about this role or working at Toitu Te Whenua, please email opportunities@linz.govt.nz and our People Services Team will be in touch with you.