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DIVISIONAL SERVICES AND ADMINISTRATION | WHAKARATOKA ME KĀ WHAKARITEKA Ā-WAHAKA
About our team/Mō te tīma
Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high-quality, confidential secretarial and administrative support services. We are a strong, supportive whakawhanaukataka, (community), proud of the work we do as the largest workforce in the university, spanning every corner of the motu.
The role/Te mahi
- Working closely with the Senior Administrator and Operations Lead on a variety of tasks and projects.
- Providing essential cover during staff shortages to keep services running smoothly.
- Managing and providing general divisional support, such as reception services, arranging meetings, and taking minutes.
- Coordinating travel and supporting events.
- Processing transactional finance activities, including purchase card reconciliation, reimbursements, purchasing, and invoicing.
- Stepping in wherever needed to support the efficient operation of the office.
Your skills and experience/Kā pūkeka me kā wheako
We are looking for a motivated, proactive Administrator who thrives in a busy environment and is passionate about delivering excellent service. You will be eager to grow, willing to adapt, and committed to supporting a positive team culture.
- Strong written and verbal communication, with excellent attention to detail.
- Proficiency in Microsoft Office Suite and confidence in learning new systems.
- Outstanding organisational skills and the ability to prioritise effectively.
- Flexibility, adaptability, and a commitment to continuous improvement.
- A genuine commitment to positive outcomes for students, staff, and visitors.
- Dedication to working in a culturally safe and respectful way, with an understanding of Te Ao Māori, the principles of Te Tiriti o Waitangi, and Pasifika values.
Further details/Pūroko
This is a full-time (37.5 hours per week), fixed-term position until 5 December 2025, based in Ōtepoti, Dunedin.
The appointment range for this role is $63,508 to $68,185 per annum, top of range is $73,640.
We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process.
The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.
You must have the right to live and work in New Zealand to apply for this position.
For further information or to discuss the role in confidence, please contact Jane Wilcox via the contact details.
Application/Tono
