Are you an organised, proactive, and detail-focused professional looking for your next opportunity? Gilcom, a locally owned business in the Communication, Security & Electrical industry, is looking for an Office Manager to join their friendly and fast-paced team in New Plymouth.
About the Role
As their Office Manager, you’ll be the glue that keeps the business running smoothly - supporting both office and field teams with administration, finance, and operational tasks. From managing reception and keeping their systems humming, to ensuring their payroll and invoicing are spot-on, this is a pivotal role for someone who thrives on variety, responsibility, and making things happen. This role is central to keeping the operations running smoothly. It may start as a full-time (40 hour) role, with potential to reduce hours over time based on the evolving needs of the business.
Key Responsibilities
- Keep the front office running: phones, visitors, mail, and supplies
- Manage vehicle admin (registrations, RUCs, etc.)
- Run bank reconciliations, payroll, and IRD filing using Xero
- Process payments, prepare documents for accountants, and support financial reporting
- Use Tradify or Simpro to manage jobs, purchases, and generate invoices
- Provide key admin support across the team
You’ll be using tools like:
Xero | Hubdoc | Tradify or Simpro | Microsoft Office | PayHero | Thunderbird
- Great attention to detail, especially with numbers
- Strong time management and a proactive mindset
- Confidence communicating across all levels of the business
- A calm, professional approach and ability to juggle priorities
- Prior experience in a similar office role
- Familiarity with Xero, Tradify/Simpro, and payroll processes
- Payroll and IRD filing experience
Why Work for Gilcom?
We’re a small, close-knit team with a great reputation and a supportive environment. This role offers variety, autonomy, and flexibility - perfect if you're looking to balance meaningful work with life outside of the office.
Location: New Plymouth
Hours: Flexible; full-time to start, with potential for school-hour adjustment
Sound like a good fit?
We’d love to hear from you. Apply today or reach out to Shakti at Baker Tilly Staples Rodway for a confidential chat (06 757 3155).
We’re reviewing CVs as we receive them - this advert will be open for 30 days but may close sooner if the right person is found. Don’t wait to apply!
