This position sits within the Finance Group who deliver the financial strategy and governance for the organisation. The procurement team have an obligation to our communities to effectively procure goods and services, to achieve value for our communities. We must account for how we spend our ratepayer's money, proactively managing our procurement processes and risks. We endeavor to provide efficient, transparent and strategic procurement support.
Job Description
He angituutanga: The opportunity
We are seeking a highly organised and detail oriented Procure to Pay Specialist to join our team in Hamilton. In this role, you will be responsible for the review and oversight of the end-to-end procure to pay processes, ensuring efficient and compliant operations.
A typical day can include:
- Timely auditing and control reviews of Procure to Pay processes and information.
- Maintain accurate and up-to-date financial records of contracts, and transactions.
- Ensure compliance with company policies, procedures, and legal regulations related to procurement and payment processes.
- Resolve any issues or discrepancies related to transactions, invoices, and payments in a timely manner.
- Prepare and analyse contract and purchase order reports, providing insights.
- Provide training to the business on Procure to Pay processes and policies.
- Assist in finance systems reviews as a key representation of the Finance unit.
Qualifications
Oo puumanawa me oo wheako | Your skills and experience
- Proficiency in procurement software and tools (e.g., ERP systems, contract management systems).
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Excellent attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), expertise in excel and Power BI an advantage.
- Relevant experience in procure to pay environments.
- Relevant professional certifications and qualifications.
- Knowledge of procure to pay best practices, policies, and regulations.
- Familiarity with contract management and legal compliance.
- Familiarity with commercial contracts in a local government context.
Additional Information
He aha te wariu o te utu kaimahi? | What’s the salary?
Circa $85K dependent on skills and experience.
Ngaa waahi whakarato painga kei a maatou: What we offer
- Flexible by choice; an award-winning flexible working policy.
- Opportunities for professional development.
- Two Wellbeing days per year.
- Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
- Free annual health checks and flu vaccination.
- Ability to purchase additional annual leave.
- Eye testing/glasses cost reimbursement.
- Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.
Me Tono Inaaianei!: Apply Now!
- View the position description.
- Click apply
- Complete your application.
If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the 'Write a message to the Hiring Team' text box.
Applications close on the: 21/08/2025
Note: We will be shortlisting as we receive applications.
Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.
All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking here
It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.
As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.
This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.
