Business: ProPharma
Location:
Auckland, AUK, NZ, 1060
Employment Type: Maximum Term Full Time
Purchasing Administrator
The Company
In business for over 120 years, ProPharma is a pharmaceutical wholesaler in New Zealand, supplying a wide range of products to the community pharmacy channel.
In business for over 120 years, ProPharma is a pharmaceutical wholesaler in New Zealand, supplying a wide range of products to the community pharmacy channel.
ProPharma is a division of EBOS Healthcare and part of the the EBOS Group. With almost 5,000 employees in 115 locations across Australia, New Zealand, and Southeast Asia, EBOS Group is the largest and most diversified Australasian marketer, wholesaler and distributor of healthcare, medical and pharmaceutical products. It is also a leading marketer and distributor of recognised animal care brands.
EBOS Group is publicly listed on the New Zealand and Australian stock exchanges.
The primary objective of this role is to support the Supply Chain team in purchasing activities, predominantly by maintaining up to date purchase order and supplier out of stock information. This fixedterm role will provide support to the wider team as ProPharma works through major projects through to the end of 2025 and beginning of 2026. Activities will include purchase order creation, following up with suppliers on backorders and closing out purchase orders in a timely manner. Purchase Order management is done through SAP, our ERP.
Reporting to the Supply Chain Support Manager, the role is a key contributor to the overall operation of the department and will assist in all supply chain related continuous improvement activities. A positive relationship with peers in the business as well as suppliers is critical to success using effective written and verbal communication to resolve supply chain challenges.
What you will do:
- Optimise purchasing to support supply chain efficiency and product availability.
- Manage purchase orders from creation to delivery, including backorder resolution.
- Maintain accurate supplier ETA and out-of-stock information.
- Source products with good shelf life and minimise risk of obsolescence.
- Proactively manage SLOB stock to reduce write-offs through supplier negotiations.
- Collaborate with planning team to review supplier performance.
- Procure non-stocked items within company guidelines.
- Engage actively in team meetings and processes; plan leave to minimise impact.
- Provide timely reporting and exercise sound judgement in Health & Safety matters.
- Identify and escalate issues appropriately; support continuous improvement.
- Build strong relationships with suppliers and internal stakeholders.
- Respond to external customer requests within 24 hours or escalate if needed.
- Support purchasing improvement projects and audit processes.
What we are looking for:
- Experience working with diverse data sets and resolving data-related issues.
- Ability to extract, review, and re-upload data in collaboration with business stakeholders.
- Proficient in advanced Microsoft Excel functions (e.g., PivotTables, VLOOKUP).
- Experience with SAP, particularly in Purchasing and Sales Distribution modules, is advantageous but not essential.
Benefits
This is a unique opportunity to work in a company where you are valued, given the recognition you deserve and suitably rewarded for your hard work.
Other benefits include:
- Employee Share Plan;
- Company Paid Parental Leave;
- Employee Assistance Program for Mental Health Wellbeing;
- Staff Awards;
- Employee Referral Program;
- Health Insurance Discounts;
- And More.
We are committed to fostering a workplace that values diversity and inclusion. As an equal opportunity employer, we actively strive to build a gender-equitable team and cultivate a culture that embraces individuals from all walks of life. We welcome applications from candidates of diverse backgrounds, abilities, ages, and cultures (including First Nations Peoples).
Our commitment to inclusivity extends to supporting candidates with disabilities throughout the recruitment process. If you require any accommodations due to disability, please inform us by reaching out to [email protected]. We believe that a diverse and inclusive workforce enriches our organisation and contributes to our success.
How to apply
If you believe that you have the necessary attributes to succeed in this challenging and rewarding role ‘APPLY’ now and submit your application.
If you believe that you have the necessary attributes to succeed in this challenging and rewarding role ‘APPLY’ now and submit your application.
Pre-employment checks may be required and will be discussed with the successful candidate.
We are unable to proceed with your application if your current visa restrictions preclude you from being able to perform the role in line with immigration laws.
No agency assistance required.
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