We are proud to be the Waitaki Districts trusted service provider, dedicated to maintaining the region’s stunning parks, playgrounds, and public facilities. To support the exceptional work our team delivers, we’re on the lookout for a proactive, organised, and experienced Contract Administrator who thrives in a fast-paced environment.
This is a key role packed with variety and responsibility; ideal for someone who’s confident, takes ownership of their work, and is driven to deliver outstanding business support.
What You’ll Be Doing:
- Customer Service: Build and maintain strong, professional relationships with internal teams, external clients, subcontractors, and members of the Waitaki community; ensuring top-notch service and communication.
- Data Management: Keep multiple databases accurate and up to date, tracking jobs from start to finish with precision.
- Asset Management: Oversee and maintain asset management systems, ensuring everything runs smoothly.
- Subcontractor Coordination: Own the subcontractor database, prioritise tasks, and confidently allocate workloads.
- Reporting: Analyse data and create insightful monthly reports for management and clients.
- Financial Support: Take charge of monthly invoicing, purchase orders, and meeting reporting deadlines.
- Operational Support: Provide high-level administrative support to the Operations Manager, Team Leaders, and wider team ensuring operations stay on track.
What We’re Looking For:
- Minimum 2 years' experience in a similar industry or role.
- A natural problem solver. You’re proactive, resourceful, and tackle challenges head-on.
- Strong communication and relationship-building skills - confident working with clients, subcontractors, and internal teams.
- Exceptional organisational and time management abilities - you thrive in a busy environment and keep everything running smoothly.
- Financial acumen - experience handling invoicing, purchase orders, and monthly billing.
- Tech-savvy mindset - proficient in Microsoft Office (Excel, Word, Outlook) and skilled in data entry ideally with the likes of Menzit, SAP, Regimes, TASK programmes.
- A full, valid NZ driver’s licence.
If you’re someone who doesn’t just get the job done - but owns it, improves it, and delivers it with pride; we want to hear from you!
Please note: In line with our Drug & Alcohol Policy, the successful candidate will need to complete and pass a pre-employment drug test.
