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DIVISIONAL SERVICES AND ADMINISTRATION
FACULTY OF DENTISTRY | TE KAUPEKA PŪNIHO
- Salary + 6.75% Superannuation + 5 weeks annual leave.
- Career Development + tertiary study benefit.
- On-going professional development opportunities.
The role/Te mahi
As an outstanding and highly organized administrator, you will be part of a team providing essential administration support in the Faculty of Dentistry to our undergraduate and postgraduate dental programmes and dental hospital services, while also playing a vital part in the education of New Zealand’s future dental/oral health professionals.
You will provide proactive administrative support and will become a trusted point of contact for patients, students, staff and visitors.
- Be the first point of contact for internal and external stakeholders, such as responding to a range of enquiries via telephone, email and in-person, regarding a wide range of the work area’s activities.
- Supporting academic staff with all aspects of the teaching program and general administrative assistance such as teaching space bookings, diary management, travel arrangements, and organizing Faculty/teaching-related events.
- Coordinating and carrying out human resources processes, including recruitment, timesheet management, staff induction, and off-boarding procedures.
- Maintaining an up-to-date and well-organised administrative filing system to ensure efficient and continuous service coverage.
Your skills and experience/Kā pūkeka me kā wheako
Along with excellent administration and coordination skills, a strong customer service focus is critical to success in this role.
- Experience in a busy administration role where high levels of customer service are expected.
- A sense of humour and inquisitive mindset.
- Excellent organizational and time management skills.
- A passion for delivering exceptional assistance to customers.
- Able to work independently while contributing to a collaborative team environment.
- Proficiency in the Microsoft Office suite of programs.
- Dedication to working in a culturally safe and respectful manner and demonstrates an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.
About our team/Mō te tīma
Divisional Services and Administration are a team of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to all the University’s internal and external customers.
As an Administrator in the Faculty of Dentistry, you will be working within a faculty dedicated to teaching and training dentists, dental specialists, oral health therapists and dental technicians, while also providing best-practice dental services to the local community.
Further details/Pūroko
This is a full time (37.5 hours per week) fixed term position until 18th September 2026, located in Ōtepoti, Dunedin.
The appointment range for this role is Level 4 - $63,508 to $68,185. Top of Range $73,640.
The Administrator function includes Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process. The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.
The University is committed to meeting its obligations under the Children Act 2014. Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check.
You must have the right to live and work in New Zealand to apply for this position.
For further information regarding the roles, please contact Julie Lanauze, via the contact details.
Application/Tono
Applications quoting reference number 2501051 will close on Wednesday, 30th July 2025.
Applications may be reviewed as they are received, the University reserves the right to close this vacancy at any time.
